Oversees the committee and serves as liaison to the standards board for
Resource Coordinator – Keeps track of all resources available on campus and through the chapter. May
coordinate a chapter tutoring program or study hours. Works with individual students to connect to
them to the resources they need and ensure individuals follow-through.
Incentives/Rewards Program Coordinator – Tracks individual progress and scores; ensures awards are
given to winners
Records Coordinator – Works with the secretary to collect grade reports and ensure that individuals
not meeting standards are referred to the standards board. Tracks progress with the resource
coordinator and scholarship chair.
RECRUITING THE SCHOLARSHIP COMMITTEE
1. Create a list of ideal committee members from your chapter roster
2. Contact the ideal candidates, explain the commitment, their role and the strengths they’d
bring to the committee, and then ask them to join.
3. If there are still positions available on the committee, send an email to everyone in the
a. Give a description of the committee, citing the duties, goals, etc.
b. Include a list of potential or personal goals of the committee
c. Request each person reply with their level of interest
d. Set a deadline for when you need all responses
e. Contact everyone who responded with interest and choose the chapter members who
would be the best fit for the committee
4. Ensure that the committee is appointed and approved at the next chapter meeting
SCHOLARSHIP COMMITTEE EXPECTATIONS
At the first committee meeting go over the following items:
Everyone’s expectations. What does this committee want to be known as? The “elite”
committee within the chapter, or maybe a “special teams unit” known for getting the job
Review the duties of the Warden and Scholarship Chair and the committee.
Establish expectations for everyone on the committee. These should be agreed upon by all
members. Some examples might be:
Be at every meeting
Show up on time
Complete individual duties
Maintain a high standard of performance
Make a commitment to year-round recruitment
Bring pen and needed materials to meetings
Keep a calendar and bring it with you to all meetings
No matter what, all members of the committee should agree to confidentiality given the
sensitive information the committee handles.
Set goals for the Scholarship Committee and for the chapter
Set a meeting schedule for the semester. Weekly or bi-weekly meetings are recommended
for throughout the year.
SCHOLARSHIP COMMITTEE STANDARD MEETING AGENDA
Review notes/minutes from last committee meeting
Updates to members’ status
Review progress of members on academic improvement plans
Discuss individual progress on academic improvement plans
Select weekly incentive program winners
Identify necessary action items
Upcoming chapter events/functions (campus speakers, workshops, scholarship banquet, etc)
Discuss logistical needs
Committee member roles
Attendance – who goes, how do you get them there?
Review Scholarship Program
Review and update scholarship committee goals
Upcoming scholarship events (events planned specifically for recruitment)
Review scholarship budget and expenditures, adjust as necessary
Prepare report for chapter meeting
Review action items for all committee members